Appfolio bookkeeping services are professional bookkeeping services built around the AppFolio Property Manager platform. They cover reconciling the software’s ledgers to your bank accounts, reviewing owner statements and trust accounting, cleaning up categorization, and producing financial reports you can rely on. Keep Your Books, based in Metairie, Louisiana, provides these services to property managers and real estate investors.
What Are Appfolio Bookkeeping Services?
AppFolio is cloud-based property management software. It tracks rent, tenant ledgers, work orders, owner distributions, and more. It records transactions, but it doesn’t guarantee the numbers are right.
Appfolio bookkeeping services add the human review layer. A bookkeeper who knows the platform checks that what’s in AppFolio matches what’s in your bank accounts, that every transaction is coded correctly, and that your reports hold up when an owner, lender, or CPA asks questions.
I’m Will Lowe, owner of Keep Your Books. I work with property managers and real estate investors who use AppFolio and want the bookkeeping handled correctly.
What’s Included in Appfolio Bookkeeping Services?
- Monthly bank reconciliation for operating, security deposit, and owner trust accounts
- Owner statement review before statements go out, so errors don’t reach your clients
- Trust accounting accuracy, including keeping owner funds and security deposits properly separated
- Chart of accounts cleanup, including recategorizing miscoded income and expenses
- Accounts payable and vendor bill review
- Management company books, meaning your own fee income and business expenses kept separate from owner funds
- Month-end financial reports, including profit and loss and balance sheet
- Coordination with your CPA at tax time, with organized records ready to hand over
Who Needs Appfolio Bookkeeping Services?
These services fit three groups best:
- Property management companies that use AppFolio for daily operations but have no one dedicated to month-end accuracy.
- Real estate investors who self-manage or use AppFolio and want their books clean for taxes and lenders.
- Growing portfolios where the number of units has outgrown the time the owner has to review the numbers.
Why Does Bookkeeping Matter Even When You Use AppFolio?
Software records what it’s told. Common problems I see include:
- Bank balances that don’t match ledger balances
- Security deposits sitting in the wrong account
- Owner statements with miscategorized expenses
- Duplicate or missing transactions after a bank feed issue
- Management fees recorded inconsistently
Small errors compound. A cleanup at month three is much cheaper than a cleanup at month twelve, and far cheaper than one during an audit, an owner dispute, or a tax deadline.
How Do Appfolio Bookkeeping Services Work?
- Consultation. We talk through your portfolio, your AppFolio setup, and where the pain points are.
- Review and cleanup. I look at the current state of your books and fix anything out of order.
- Monthly routine. Each month I reconcile accounts, review statements and reports, and flag anything that needs your attention.
- Reporting. You get clear financials on a consistent schedule.
Frequently Asked Questions
What are Appfolio bookkeeping services?
They are professional bookkeeping services focused on the AppFolio platform: reconciliations, trust accounting review, owner statement checks, and financial reporting.Do I still need a bookkeeper if I use AppFolio?
Yes, if you want your numbers verified. AppFolio records transactions, but someone still has to confirm they’re accurate and match your bank accounts.Can you help clean up messy AppFolio books?
Yes. Cleanup of prior months is a common starting point, and once the books are current I move into a monthly routine.Do you work with real estate investors, or only property management companies?
Both. Property managers and real estate investors are my primary niches.Where is Keep Your Books located?
Metairie, Louisiana, near New Orleans. I work with clients remotely, so location is not a barrier.How do I get started?
Book a free consultation using the scheduling link below.Get Started
If you use AppFolio and want the bookkeeping done right, let’s talk. Book a consultation with Keep Your Books (link to your Calendly).
Will Lowe is the owner of Keep Your Books, a bookkeeping practice serving property managers and real estate investors from Metairie, Louisiana.
